GDPR Delete SOP

This SOP covers how Fedora Infrastructure handles General Data Protection Regulation (GDPR) Delete Requests. It contains information about how system administrators will use tooling to respond to Delete requests, as well as how application developers can integrate their applications with that tooling.

Contact Information

Owner: Fedora Infrastructure Team
Contact: #fedora-admin
Persons: nirik
Servers: batcave01.iad2.fedoraproject.org Various application servers, which will run scripts to delete data.
Purpose: Respond to Delete requests.

Responding to a Deletion Request

This section covers how a system administrator will use our gdpr-delete.yml playbook to respond to a Delete request.

When processing a Delete request, perform the following steps:

Verify that the requester is who they say they are. If the request came in email ask them to file an issue at https://pagure.io/fedora-pdr/new_issue Use the following in email reply to them:

In order to verify your identity, please file a new issue at https://pagure.io/fedora-pdr/new_issue using the appropriate issue type. Please note this form requires you to sign in to your account to verify your identity.

If the request has come via Red Hat internal channels as an explicit request to delete, mark the ticket with the tag rh. This tag will help delineate requests for any future reporting needs.

If they do not have a FAS account, indicate to them that there is no data to be deleted. Use this response:

Your request for deletion has been reviewed. Since there is no related account in the Fedora Account System, the Fedora infrastructure does not store data relevant for this deletion request. Note that some public content related to Fedora you may have previously submitted without an account, such as to public mailing lists, is not deleted since accurate maintenance of this data serves Fedora’s legitimate business interests, the public interest, and the interest of the open source community.
Identify the users FAS account name. The delete playbook will use this FAS account to delete the required data. Update the fedora-pdr issue saying the request has been received. There is a 'quick response' in the pagure issue tracker to note this.
Login to FAS and clear the Telephone number entry, set Country to Other, clear Lattitude and Longitude and Matrix and GPG Key ID and set Time Zone to UTC and Locale to en and set the user status to disabled. If the user is not in cla_done plus one group, you are done. Update the ticket and close it. This step will be folded into the following one once we implement it.
If the user is in cla_done + one group, they may have additional data: Run the gdpr delete playbook on batcave01. You will need to define one Ansible variable for the playbook. sar_fas_user will be the FAS username of the user.
```
$ sudo ansible-playbook playbooks/manual/gdpr/delete.yml -e gdpr_delete_fas_user=bowlofeggs
```
After the script completes, update the ticket that the request is completed and close it. There is a 'quick response' in the pagure issue tracker to note this.

Integrating an application with our delete playbook

This section covers how an infrastructure application can be configured to integrate with our delete.yml playbook. To integrate, you must create a script and Ansible variables so that your application is compatible with this playbook.

Script

You need to create a script and have your project’s Ansible role install that script somewhere (most likely on a host from your project - for example fedocal’s is going on fedocal01.) It’s not a bad idea to put your script into your upstream project. This script should accept one environment variable as input: GDPR_DELETE_USERNAME. This will be a FAS username.

Some scripts may need secrets embedded in them - if you must do this be careful to install the script with 0700 permissions, ensuring that only gdpr_delete_script_user (defined below) can run them. Bodhi worked around this concern by having the script run as apache so it could read Bodhi’s server config file to get the secrets, so it does not have secrets in its script.

Variables

In addition to writing a script, you need to define some Ansible variables for the host that will run your script:

Variable Description Example

Variable	Description	Example
`gdpr_delete_script`	The full path to the script.	`/usr/bin/fedocal-delete`
`gdpr_delete_script_user	The user the script should be run as	`apache`

gdpr_delete_script

The full path to the script.

/usr/bin/fedocal-delete

`gdpr_delete_script_user

The user the script should be run as

apache

You also need to add the host that the script should run on to the [gdpr_delete] group in inventory/inventory:

[gdpr_delete]
fedocal01.iad2.fedoraproject.org

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